W&M ScholarWorks is the online home for our university’s intellectual life.

Want to ensure the preservation and reach of your research or creative work? William & Mary Libraries’ own open-access publishing service is your answer! W&M ScholarWorks offers visibility for faculty, staff, and student research in a stable, open access platform. In the spirit of William & Mary’s commitment to research and tradition of teaching excellence, W&M ScholarWorks provides a tool for the support of scholarship and learning.

About W&M ScholarWorks

W&M ScholarWorks is an open-access repository and online publishing platform for W&M’s academic, and creative communities. Its purpose is to provide wide and stable access to the work of W&M faculty, researchers, students, and staff. W&M ScholarWorks hosts notable scholarly and creative content that is produced, submitted, or sponsored by W&M faculty, researchers, or staff.

Content hosted by W&M ScholarWorks will be widely searchable and accessible, enhancing the visibility and reach of William & Mary’s intellectual output within the global community. The W&M Libraries administer W&M ScholarWorks .

Who can post to W&M ScholarWorks ?
Current and retired faculty of W&M.
Current students at W&M.
Current staff at W&M.

What can be submitted to W&M ScholarWorks ? W&M ScholarWorks accepts a wide range of materials for inclusion in the repository. Content is considered suitable for W&M ScholarWorks if it represents the intellectual life of the university and has enduring value.

This list is not meant to be comprehensive; other forms of scholarship will be considered for inclusion. Please contact the W&M ScholarWorks administrator at scholarworks@lists.wm.edu if you have any questions or concerns.
Content held in W&M ScholarWorks can include:
  • Published or otherwise publicly presented research, including:
    • Conference papers and proceedings;
    • Presentations, research posters, technical reports, and working papers;
    • Books and book chapters;
    • Peer-reviewed journals and other series.
  • Unpublished scholarly work;
  • Data sets;
  • Graduate theses and dissertations;
  • Undergraduate students’ honors theses, capstone projects (e.g., notable research papers, art portfolios, recital recordings), and other degree culminating research;
  • Creative works and performances;
  • Multimedia;
  • Instructional material and Open Education Resources;
  • Administrative and policy documents.
What about Copyright?
Authors must own the copyright for or have permission to post work submitted to W&M ScholarWorks. Upon submission, authors grant William & Mary a non-exclusive, perpetual right to preserve and provide access to the work digitally. Because we do not require copyright transfer to post content to W&M ScholarWorks, authors who have retained their copyright are free to reuse the content elsewhere. Read more about copyright and open access at W&M via our Copyright and Scholarly Communications pages

What Formats are Supported?
We encourage the use of the following recommended formats to increase the likelihood of future accessibility:
Audio: MP3, WAV
Video: MP4
Data: XML, Comma-separated values; GIS formats
Text: PDF, TXT (Word and RTF files are converted to PDF upon submission)

In some instances, other formats may be used for associated materials, but these are less likely to be stable through inevitable technology changes. Contact scholarworks@lists.wm.edu to discuss possible accommodations for alternate file formats.

I’m Faculty. How do I Submit Materials to W&M ScholarWorks? Faculty and staff who would like to have their publications, presentations, and other scholarship deposited into W&M ScholarWorks can get started by sending a CV to the W&M ScholarWorks team. This will allow us to begin reviewing publisher’s policies and obtain permissions where necessary to include your work on the site. Upon receipt of your CV, the W&M Libraries will work with you to collect relevant files, deposit them into the repository, and help you start a faculty SelectedWorks page.

I’m a Graduate or Undergraduate Student. How do I Submit Materials to W&M ScholarWorks?
Graduate and Undergraduate students in the process of publishing work in peer-reviewed journals are advised to contact the W&M ScholarWorks team before signing publication agreements to ensure they retain the rights to post their work to the repository. These consultations will also streamline the deposit process and provide support to graduate students for developing a SelectedWorks page

Graduate student electronic theses and dissertations (ETDs) will automatically be posted to W&M ScholarWorks as part of the final submission site. Read more about embargoes and final submission for ETDs for Arts & Sciences, the School of Education, and the Virginia Institute of Marine Sciences. Undergraduate students must submit their Honors Thesis to W&M ScholarWorks to meet requirements to graduate with Honors.

Undergraduate students may also be contacted by faculty to submit significant research projects from undergraduate research initiatives on campus.

Withdrawal or Suppression of Materials
W&M ScholarWorks is a part of the scholarly record. Once an item is deposited, a citation will always remain. Under special circumstances (e.g., proven copyright violations or legal proceedings), public access to materials may be withdrawn. Make requests to withdraw materials to scholarworks@lists.wm.edu. No material will be withdrawn from W&M ScholarWorks without notifying the author(s) and/or submitter.

If a contributor leaves the university, the material will remain; upon request, new contact information will be added to files on record. Authors may submit updated versions of posted works. An update need not replace the original posted paper. Posting updated versions alongside original versions within W&M ScholarWorks allows authors to show the progress of their research.

W&M ScholarWorks is optimized for open access to content. While embargoes are supported for some content for delayed release, the vast majority of submissions are expected to be publicly available. W&M ScholarWorks is not intended for extensive dark archiving capabilities.

For More Information:
To learn more about contributing to W&M ScholarWorks, contact us at scholarworks@lists.wm.edu or through our library subject liaisons.